Administration Department

Administration is a key department in civil construction company which is responsible for the smooth running of administrative functions.It enhances awareness of the HR and Quality Management system among employees by ensuring proper allocation of responsibilities.It Ensure HR activity meets and integrates with organizational requirements for quality, H&S, legal and ethical stipulations.It also coordinate with payroll and benefit management across site and central operations.It provides periodic statistical analysis reports.Admin department also coordinates with the performance evaluation system of HR.It also responsible for tranportation,insurance issues and company assets.

Job responsibilities of Administration manager of projects

1.Impliment the rules and regulations as mentiones in the quality management manual of the company.

2.Team leader for site administrators,assistants and time keepers.

3.Ensuring employee records are complete and regularly updated

4.Ensuring company assets are safe at project.Facility management for site office including rent contract, security, access cards, office furniture, bills etc

5.Clarifying various queries of employees with regard to companies general policies & Procedure

6.Assigning Job to Transportation Department

7.Approving/Monitoring Leave Status/Sickness Record/Vacation Scheduling with Coordination of Department Unit Head / Project Managers

Job responsibilities of site administrator

1.Reporting to Administrative Manager regarding daily assignments

2.Maintaining up to date "Confidential Personal Files" of the employees.Provide an efficient and effective administrative support, implementing the manual and computerized systems and keeping accurate records to facilitate the smooth running of the office

3. Arranging Accommodation/Transport to the New Joining Employees

4.Scheduling & Assigning Jobs to the Drivers & Office Boys

5.Dealing with various queries of all Employees day-to-day needs

6.General Office Administrative

7.Provide clerical assistance to the Project Manager, Engineers and site staff as and when required.

8.Attendance / Leave record Management :Responsible for weekly compilation of time sheets for staff & site personnel Ensure all time sheets are received and verified for accounts in a timely manner

9.Ensure that all site staff HR forms are kept up-to-date and copies sent as required to HO in a timely manner.

10.Monitoring Employee Grievance redressal pertaining to Admn.

11.Security of Company premises, material & staff member

12.Preparing daily  reports for the management and consultant.

Job responsibilities of Time Keeper/Office assistant

1.To keep the time of site labour in coming & out going every day.

2.Up to date movement of labour as arrival/ transfer/absence/leave etc.

3.At the end of every month make the time sheet with over time after approval of Site Manager send it to account office.

4.Maintain all files record of labour every day.

5.To take quick action on any instruction of admin & account office.

6.Up to date all files record of Site Manager.

7.To attend all telephone calls for Site Manager.

8.To communicate office matters with all internal departments.